Traveling abroad as part of your university education is an incredible learning opportunity. UBC wants you to make the most of your experience by ensuring that you stay safe.

Start your trip off right by determining the level of advisory for your proposed location of travel. Depending on the level, you will need to obtain different authorizations and complete different tasks to be prepared to travel safely.

UBC follows the travel advisories issued by the Government of Canada. The Government of Canada Country Travel Reports and Advisories page can help you determine the advisory level for your proposed location of travel.

If you are thinking of traveling to a region with increased travel advisories, you should start planning at least eight weeks prior to your departure. We recommend that you contact the Student Safety Abroad Advisor at safety.abroad@ubc.ca as soon as possible.

Once you have determined you country's advisory level, check out the information below to help you determine what to do next.

I am going to a destination assessed as: Level 1: "Exercise normal security precautions"

Here is what you need to do:

  • Register travel details and emergency contact information on the Student Safety Abroad Registry. Complete the Student Safety Abroad Registry by logging in with your CWL. If you do not have a CWL or are not a UBC student, please register for an account here.
  • Complete the Pre-departure Checklist.
  • Sign the Student Mobility Agreement which outlines responsibilities and conditions for student travel. If you plan on traveling to multiple countries, it is possible to register them together. You will have to sign a separate Student Mobility Agreement for each one.
  • Check out the Online Safety Learning Modules to learn more about how to prepare for international travel with topics such as passports & visas, emergencies, medical insurance, and cultures & customs.
  • Visit Government of Canada's Country Travel Reports and Advisories website which provides up-to-date reports and advisories for your destination country.
  • Register your travel details with the government if available. For Canadian citizens, register with the Government of Canada's Registration of Canadians Abroad (ROCA).
  • Update your information. The Student Safety Abroad Registry allows you to log back in and update your information at any time, including after you have arrived at your destination. If there are any changes to your information, it is important to update the registry as soon as possible.
I am going to a destination assessed as: Level 2: "Exercise a high degree of caution"

Here is what you need to do:

  • Register travel details and emergency contact information on the Student Safety Abroad Registry. Complete the Student Safety Abroad Registry by logging in with your CWL. If you do not have a CWL or are not a UBC student, please register for an account here.
  • Complete the Pre-departure Checklist.
  • Sign the Student Mobility Agreement which outlines responsibilities and conditions for student travel. If you plan on traveling to multiple countries, it is possible to register them together. You will have to sign a separate Student Mobility Agreement for each one.
  • Check out the Online Safety Learning Modules to learn more about how to prepare for international travel with topics such as passports & visas, emergencies, medical insurance, and cultures & customs.
  • Visit Government of Canada's Country Travel Reports and Advisories website which provides up-to-date reports and advisories for your destination country.
  • Register your travel details with the government if available. For Canadian citizens, register with the Government of Canada's Registration of Canadians Abroad (ROCA).
  • Update your information. The Student Safety Abroad Registry allows you to log back in and update your information at any time, including after you have arrived at your destination. If there are any changes to your information, it is important to update the registry as soon as possible.
I am going to a destination assessed as: Level 3: "AVOID NON-ESSENTIAL TRAVEL"

Here is what you need to do:

  • Register travel details and emergency contact information on the Student Safety Abroad Registry. Complete the Student Safety Abroad Registry by logging in with your CWL. If you do not have a CWL or are not a UBC student, please register for an account here.
  • Complete the Pre-departure Checklist.
  • Complete the Safety Planning Record. If you're planning on traveling to a level 3: "AVOID NON-ESSENTIAL TRAVEL" or 4: "AVOID ALL TRAVEL" region, make sure to check out the Authorization process below.
  • Attend a pre-departure safety meeting with the Student Safety Abroad Advisor. If you're planning on traveling to a level 3: "AVOID NON-ESSENTIAL TRAVEL" or 4: "AVOID ALL TRAVEL" region, make sure to check out the Authorization process below.
  • Obtain written authorization from your Department Head.
  • Sign the Student Mobility Agreement which outlines responsibilities and conditions for student travel. If you plan on traveling to multiple countries, it is possible to register them together. You will have to sign a separate Student Mobility Agreement for each one.
  • Check out the Online Safety Learning Modules to learn more about how to prepare for international travel with topics such as passports & visas, emergencies, medical insurance, and cultures & customs.
  • Visit Government of Canada's Country Travel Reports and Advisories website which provides up-to-date reports and advisories for your destination country.
  • Register your travel details with the government if available. For Canadian citizens, register with the Government of Canada's Registration of Canadians Abroad (ROCA).
  • Update your information. The Student Safety Abroad Registry allows you to log back in and update your information at any time, including after you have arrived at your destination. If there are any changes to your information, it is important to update the registry as soon as possible.
I am going to a destination assessed as: Level 4: "AVOID ALL TRAVEL"

Here is what you need to do:

  • Register travel details and emergency contact information on the Student Safety Abroad Registry. Complete the Student Safety Abroad Registry by logging in with your CWL. If you do not have a CWL or are not a UBC student, please register for an account here.
  • Complete the Pre-departure Checklist.
  • Complete the Safety Planning Record. If you're planning on traveling to a level 3: "AVOID NON-ESSENTIAL TRAVEL" or 4: "AVOID ALL TRAVEL" region, make sure to check out the Authorization process below.
  • Attend a pre-departure safety meeting with the Student Safety Abroad Advisor. If you're planning on traveling to a level 3: "AVOID NON-ESSENTIAL TRAVEL" or 4: "AVOID ALL TRAVEL" region, make sure to check out the Authorization process below.
  • Obtain written authorization from your Department Head.
  • Obtain written authorization from your Faculty Dean.
  • Sign the Student Mobility Agreement which outlines responsibilities and conditions for student travel. If you plan on traveling to multiple countries, it is possible to register them together. You will have to sign a separate Student Mobility Agreement for each one.
  • Check out the Online Safety Learning Modules to learn more about how to prepare for international travel with topics such as passports & visas, emergencies, medical insurance, and cultures & customs.
  • Visit Government of Canada's Country Travel Reports and Advisories website which provides up-to-date reports and advisories for your destination country.
  • Register your travel details with the government if available. For Canadian citizens, register with the Government of Canada's Registration of Canadians Abroad (ROCA).
  • Update your information. The Student Safety Abroad Registry allows you to log back in and update your information at any time, including after you have arrived at your destination. If there are any changes to your information, it is important to update the registry as soon as possible.

Authorization process

If you're planning to travel to a Level 3: "AVOID NON-ESSENTIAL TRAVEL" or Level 4: "AVOID ALL TRAVEL" region, you will need to meet with the Student Safety Abroad Advisor to review how you plan to mitigate those risks. The advisor will work with you in completing a Safety Planning Record (sample), which includes conducting additional research on risks associated with your destination. This will be used to seek permission to travel from your department head and in some cases from your faculty's dean.

For your travel to be approved, it will need to be assessed as necessary for your academic progression.