UBC has cancelled all student activity to Hong Kong for Winter Term 2. If you have a student placement (event) organized through your department or faculty to travel to Hong Kong in Winter Term 2, please get in touch with the student to make alternate arrangements.
Are you travelling with students or know a student that is travelling for a university activity (conferences, practicum placements, research, etc.)? You can help by sharing information about UBC’s Student Safety Abroad requirements.
UBC’s Student Safety Abroad Policy 69 outlines the responsibilities and procedures related to student travel to international destinations. All students travelling internationally are required to complete the Student Safety Abroad Registry and ensure they have emergency medical travel insurance.
In accordance with Policy 69 faculty and staff are expected to inform students of expectations around the policy
How can the Student Safety Abroad Advisor help you/faculty?
Trip planning - If you are planning to take students on an international trip, the Student Safety Abroad program can help with:
Information on how you can meet the requirements outlined in the student safety abroad policy
Advice and tools on how to plan for a safe trip
Facilitation of in-person student pre-departure covering UBC safety requirements, resources and risk planning
Staff access to the Student Safety Abroad Registry to verify your student group registers
Provides access to the registry, so that you can monitor compliance and completion. The Student Safety Abroad Registry is a central database that we use to track international student travel. We collect insurance and local contact information to help respond quickly and effectively to emergencies. The registry also includes our “student mobility agreement”, which outlines student and university responsibilities when engaging in international travel. Faculty and staff may request access to the registry to monitor student compliance.
Help faculty manage high-risk travel requests. If students have an interest in travelling to a region designated as high-risk by Global Affairs Canada, they are required to complete a safety planning record and seek additional approval from their faculty. The Student Safety Abroad Advisor helps by working with the student on completing the planning record and liaising with key faculty contacts during the approval process.
Help during emergencies. If you are aware of a student travelling abroad that requires emergency assistance contact our office for assistance.